Billing & Invoicing — coded, compliant, built in
From encounter to paid invoice
A completed visit becomes a compliant, coded invoice and a collected payment — priced against official German fee schedules, without re-keying into a separate billing program.
- 1
Charge
During or after a visit, a charge item is raised for each service. Its price is resolved automatically from the matching tariff — base fee × factor, plus quantity.
- 2
Invoice
Charge items gather onto a draft invoice. Each line is computed net → VAT → gross, correct to the cent, guarded so a rounding drift can never ship.
- 3
Finalize
Finalizing assigns a gapless statutory invoice number and locks the figures. A nightly integrity sweep verifies the series has no gaps.
- 4
Send & collect
A branded PDF invoice is delivered to the patient, who pays by secure online card payment. A finalized invoice is corrected only via a linked credit note, never edited.
Coded, compliant invoices — priced automatically
Billable services carry official codes — GOÄ, EBM and dental GOZ — and diagnoses use ICD-10-GM. Each charge is priced from its tariff (base fee × the GOÄ factor), lines compute net → VAT → gross to the cent, and finalizing assigns a gapless statutory invoice number that meets German §14 UStG / GoBD requirements.
- GOÄ, EBM and GOZ fee schedules with min/max/default multiplier factors.
- ICD-10-GM diagnosis coding; France and Switzerland code systems modelled for expansion.
- Gapless statutory numbering, EU-VAT-correct totals, and credit-note corrections that keep the books audit-clean.
What the billing engine covers
Official fee schedules
GOÄ, EBM and GOZ codes are built in, with multiplier factors and point values — charges price themselves from the tariff, no manual lookup.
Compliant invoicing
Draft → finalize → paid → refunded, with gapless statutory numbering and EU-VAT-correct totals locked at finalize — meeting §14 UStG / GoBD requirements.
Online payment
Patients pay by secure online card payment, with pay-to-confirm at booking and automatic refunds. A verified payment marks the invoice paid.
Audit-clean corrections
A finalized invoice is never edited or deleted — it is corrected with a linked credit-note reversal, preserving the audit trail.
Country-packs
Germany first, with France, Switzerland and Austria added as data, not new software — each clinic keeps its own prices, VAT setup and number series.
Insurance & claims
Coverage and claim records are modelled alongside statutory coding, so encounters are coded once for both the invoice and the settlement.